DNP Working Group minutes 15th March 2021

May 15, 2021 | Minutes Archive

DNP Working Group minutes 15^th March 2021

4.30 pm Zoom

In Attendance: Andrew Norton, Bernard Grimshaw, Colin Crane, David Crocker, Gary Kirk, Judy Sharpe, Martyn Randle (chair), Pat Crane, Scott Wakefield, Martin Broomhead (Clerk to DPC)

Apologies: Jim Houghton

1. Welcome: Martyn welcomed everyone to the meeting and asked for apologies to be listed.

2. Minutes of last meeting / matters arising:

Martyn asked whether everyone had had the opportunity to read the minutes. There were no matters arising.

The minutes were approved as a true record and signed by Judy on behalf of Martyn.

3. Declaration of Interest: There were no declarations of interest.

4. Chairman’s Report:

Martyn stated that he had received an email from Market Bosworth NP group. It was agreed that this would be discussed later.

5. Treasurer’s Report:

Bernard stated that there was no change in the financial situation from before.

6. Communication Officer’s Report:

Bernard stated that he had circulated an email on the 11^th March 2021 with four headings for discussion by the group. These headings led the following discussions below.

7. Discussions on Davidsons Appeal :

Bernard stated that the planning appeal was now a Public Inquiry and was scheduled to open on the 22^nd June             2021 and to last for up to 6 days.

This discussion was regarded as sensitive information.

8. Discussions on the referendum:

Bernard confirmed that the DNP referendum would take place as part of the local elections on May 6^th 2021.

David asked for confirmation that the results of the referendum would be known before the date of the Planning Appeal Public Inquiry. Martin Broomhead stated that the results would be known soon after the election date. Bernard said he thought that it would probably be early in the following week.

Colin reminded the DNPWG that there would be 3 different ballot papers at the election and that therefore 3 different envelopes would be provided for anyone with a postal vote.

Bernard mentioned he had received an email from Fran at HBBC regarding the DNP referendum, which he had circulated to the DNPWG on the 12^th March 2021. She had spoken to Mollie Brooks-Crowley in elections and confirmed that they were well on their way to the referendum. Fran had offered to handle the specified documents and any final editing needed.  She had also commented that if the referendum is successful the DNP could be made quickly.

Pat raised the issue that there is still no paper copy of the DNP in the library for the public to access and that the library was due to reopen on the 12^th April 2021, subject to the lifting of government lockdown restrictions.

Bernard commented that he needed to reply to Fran. Pat proposed that Bernard should reply to Fran and ask her to do the work that she had suggested and ask for a paper copy to be provided. All agreed. Action –Bernard

Flyer

Bernard commented that the DPC has to provide a neutral flyer advertising the referendum. Scott had produced and circulated a draft copy of this, which had been commented on by members of the DNPWG.

Pat said subject to the flyer being approved by the DPC meeting on Wednesday 17^th March 2021 she would suggest that it be produced and printed on DPC headed notepaper. This would then provide contact information should anyone wish to get in touch by either email or phone.

Discussion took place regarding the printing of the flyers. The Graphic and a printer in Anstey have both been used in the past by the DNPWG for printing. Martin Broomhead suggested that the printing could be done internally using the photocopier in the library. It was agreed that this would be done provided that the new toner cartridge had arrived. Colin also suggested using a better quality paper. A professional printer would be used as a back up. This was agreed.  Action-Martin

It was suggested that the DPC/DNPWG could deliver the flyers to every household in the parish, as had been done previously. Martin asked about the timing of this. Colin suggested that he talk to Mollie Brooks-Crowley in the elections department at HBBC so that these could be distributed at a similar time as the poll cards are delivered. Action -Colin

Martyn commented that he had a list of streets in the parish which he would circulate. People could then confirm which roads they were prepared to deliver the flyers to. Martyn offered to coordinate this. This was agreed by all. Action- Martyn

Publicity

Discussion about publicising the referendum took place.

Bernard said that he would submit an article encouraging parishioners to vote in the referendum in The Graphic and the Parish News. Action –Bernard

Scott offered to post articles on the various village Facebook pages if these are sent to him.

It was agreed that the neutral flyer would be posted on the parish noticeboards, and that Jim be asked to put it on the Desford Vision website. Action- Jim

It was agreed that the church would be approached about borrowing the A frame boards and that posters would be placed on them at the time of the election to encourage people to vote. Action -Martyn

Martin noted that Gary had made clear that all official publicity has to be even handed. It can encourage people to vote, but not which way.

It was noted that individual parishioners, or groups of concerned citizens, could make their own views known and thereby try to encourage a yes vote.

9. Web page/Twitter/Spotted Desford:

Scott will post articles on Facebook groups. Jim will be asked to put neutral flyer on Desford Vision website. Bernard will deal with Botcheston Banter. Martin Broomhead will upload articles to DPC websites.  Action –Scott, Jim, Bernard and Martin

10. AOB:

Parish Forum on Neighbourhood Planning

Part of this discussion was regarded as sensitive information.

Colin commented that the Parish Forum would take place next month. Neighbourhood Planning was not on the agenda, but Colin expected that it would be raised.

Ward Councillors

This discussion was regarded as sensitive information.

Martin commented that it would be useful to have some notes from this meeting in time for the DPC meeting on the evening of the 17^th March 2021. Judy said that she would try and provide them by Wednesday lunchtime. Action-Judy

11. Date of next meeting:

The date of the next meeting is Monday 19^th April at 4.30pm using the Desford Parish Council Zoom facility.

Meeting closed 5.28pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………

DNP Working Group minutes 26th January 2021

May 15, 2021 | Minutes Archive

DNP Working Group minutes 26^th January 2021

4.30 pm Zoom

In Attendance: Andrew Norton, Bernard Grimshaw, Colin Crane, David Crocker, Jim Houghton, Judy Sharpe, Martyn Randle (chair), Pat Crane, Scott Wakefield

Apologies: none

1. Welcome: Martyn welcomed everyone to the meeting and asked for apologies to be listed.

2. Minutes of last meeting / matters arising:

Martyn asked whether the Examiner’s amendments had been added to the DNP (item 3). Bernard said that this had been sorted and that the plan was currently up for referendum.

Martyn asked about the timeline for publicity (item 4, section 3). Bernard stated that there was no date for the referendum at present. An introductory article had been published in the Parish News.  He said he would try and place an introductory article in either February or March’s copy of The Graphic.

Martyn asked about the response to the Planning White Paper Consultation (AOB). Pat said that this had taken place.

The minutes were approved as a true record and signed by Judy on behalf of Martyn.

3. Declaration of Interest: There were no declarations of interest.

4. Chairman’s Report:

Martyn stated that he had received a request for assistance from Martin Griffin the Vice Chair of the newly formed Groby Parish Neighbourhood Plan Steering Group concerning their potential relationship with HBBC. He had circulated this, his response and Mark’s reply, via email.

Martyn reminded the group that the Royal Town and Planning Institute (RTPI) report had been circulated. It discussed ways of using digital technology in planning. This was for information not action.

Martyn mentioned that a Neighbourhood Planning newsletter had been circulated by Pat. He commented that the article about Burghclere was interesting as it dealt with an issue of inadequate Borough Council land supply.

5. Treasurer’s Report:

Bernard stated that there was no change in the financial situation from before.

6. Communication Officer’s Report:

Bernard stated that there was no further information as to when referendums will be able to go ahead. However there is still time for the borough to add it to the May elections, if these take place. If there is no news about this soon he will contact Fran at HBBC and ask about this. Action- Bernard

The remainder of the report contained sensitive information.

7. HBBC Proposed new housing totals:

Pat commented that the new totals were not needed until the Local Plan is made.

8. Discussions on referendum:

Martyn said that little could be done until there is a date for the referendum.

9. Update on recent planning applications:

Colin stated the latest Davidsons application had been refused by HBBC but had gone to appeal.

Owl Homes (Peckleton Lane) were trying to increase the number of homes on the site from 80 to 84. Pat said that the DPC would be objecting to this at the HBBC planning committee meeting on the 2.2.2021 and that they had the support of Robin Webber-Jones in this.

Griffen  application on the Neovia site. Colin stated that there was no recent information about this.

Colin commented that there had been surveyors seen recently on the proposed Jelson‘s site.

He added that the DPC had received an email from Marron Planning in Nottingham. Colin wondered whether the company was interested in seeking planning permission for the field next to the cemetery and that the current car park could be an access route.

10. Web page/Twitter/Spotted Desford:

Jim said that he had updated the front page of the DNPWG website today with editing help from Bernard.

He said that the website is averaging an audience of 3 people a day of which 50% are from the UK.

11. AOB:

There was no AOB.

12. Date of next meeting:

The date of the next meeting is TBC.  It was agreed that it would take place when either a date for the referendum is known or when there is a date arranged for the proposed meeting with the Borough Councillors.

It will be at 4.30pm on a Tuesday, using the Desford Parish Council Zoom facility.

Meeting closed 5.06pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………

DNP Working Group minutes 27th August 2020

May 15, 2021 | Minutes Archive

DNP Working Group minutes 27^th August 2020

5 pm Desford Church Centre

In Attendance: Andrew Norton,  Bernard Grimshaw, Colin Crane, David Crocker, Jim Houghton, Judy Sharpe, Martyn Randle (chair), Pat Crane, Scott Wakefield

Apologies: None

1. Welcome: Martyn welcomed everyone to the meeting and asked for apologies to be listed.

Minutes of last meeting / matters arising: The minutes were approved as a true record and signed by Judy on behalf of Martyn.  There were no matters arising.

       Declaration of Interest: There were no declarations of interest.

2. Treasurer’s Report: Bernard stated that there was no change in the financial situation from before.

3. Examiner’s Report:

Martyn said that discussions about the Examiner’s Report had previously taken place via email. From these he had gained the impression that the comments were generally favourable, apart from the Examiner’s suggestion of reserve sites. This was agreed.

Bernard stated that if the DNPWG agreed to accept the report he would like to contact HBBC and state this. He would also like to ask the HBBC Planning Department to inform the DPC/ DNPWG if they were considering a different course of action. This was agreed.                                                                                                       Action-Bernard

Colin suggested that HBBC should be asked to put the Examiner’s amendments in to the DNP. However he would ask that a copy be sent to himself and Bernard for proof checking before publishing. This was agreed.                                                                                                                                                                                                  Action –Colin

Colin asked if the DNP Examiner’s Report was accepted and supported by the DNPWG. A vote was taken and was agreed by all.

Further discussion took place around the reserve sites. Bernard mentioned that these could be regarded as reserve sites for the Barns Way and Peckleton Lane sites that have already been given planning permission; in case they are not built. He pointed out that the DNP must facilitate sustainable development.

It was stated that it would be difficult to get the referendum passed by the parish with the mention of reserve sites in the document.

Jim reminded the group that HBBC had been strongly supportive of the refusal of planning permission for the proposed Davidson’s site.

It was mentioned that Gary had produced a good document in response to the Examiner’s comments. This had previously been circulated by email.

Bernard stated that the DNPWG /DPC could not now lawfully approach the Examiner, Timothy Jones. If changes to the DNP are desired, the only recourse is to approach the HBBC planners. The current wording cannot be finessed by the DNPWG. He explained that the plan is no longer our plan, it is HBBC’s, and only they have the power to decide on modifications.

Andrew commented that when the DNP is read the amendments will read as though the DNPWG have written them, not the Examiner. He also said that he had received a supportive email from HBBC ward councillor Robin Webber-Jones.

Bernard confirmed that the final date for a response by HBBC is the 11^thSeptember 2020.

4. Action Plan for May 2021 Referendum:

• Drafting of publicity documents:

Martyn asked about the funding of the referendum.  Colin stated that the DPC will fund the referendum out of the money set aside by DPC for the DNP. He added that the DPC was also putting money aside for the next phase, beyond referendum.

Martyn suggested that any publicity wording would have to be phrased carefully and that key points could be picked out from the examiner’s comments.  Bernard stated that in the publicity the DNPWG could say what it liked, as long as the comments were not defamatory.

Andrew suggested that the publicity should not focus on the reserve sites but should major on the positive comments and show off how good the DNP is. He also suggested that graphics showing before and after and interventions should be included.

David suggested that the DNPWG could learn from other villages that have already gone through a referendum.

Colin commented that Burbage was 6 weeks ahead of Desford.

Martyn suggested that there would need to be a coordinator for this phase.

Bernard reminded the group that nothing could be done until after 11^th September 2020.

Colin mentioned that there will be a waiting time before the DNP is available from HBBC; probably in October. He added that some HBBC employees are still working from home, which will delay this process.

• Publicity: It was agreed that the usual forms of publicity would be used- Parish noticeboards, The Graphic , Parish News, websites. Pat noted that the Graphic goes to press on 23rd of the month.
• Time Line:

Martyn suggested that there should be a publicity document ready to publish as soon as the DNP is available

It was agreed to send out a simple statement to explain the position initially.

Scott stated that information could be drip fed as it would be a long time until the referendum. He offered that if a form of words were provided he would be prepared to try and improve on them. Action- Bernard and Scott

Bernard said that he agreed with this. He added that the consultation on the HBBC Local Plan was proceeding and that the White Paper states that this has to be in place by 2023.

Judy asked how soon it would be known if the DNP referendum would take place in May 2021.  Colin commented that timing would be up to the government, but that time would be needed to organise the local elections and referendums.

Bernard said that there would be a statutory timetable. For reasons of economy it would be best to combine the local elections and referendum. However it may also depend on the availability of ballot boxes.

Colin reminded the group that there are 2 polling stations in the parish at Desford and Botcheston.  Residents in the Kirby Muxloe part of Desford parish would have to travel to vote in the referendum.

It was confirmed that the referendum would be a yes /no question and passed by a straight majority of votes.

Jim suggested that updates on the DNP could be published in October, December, February and April.

Bernard suggested that the information could be combined with other Parish announcements.

It was suggested that a specific email address could be set up for the referendum. This was agreed.

Bernard said that if HBBC accept the recommendations they will then be written into the DNP. However at present this is confidential. He suggested that the statement from the examiner ‘I commend this…’ could be used in publicity and that we should feel happy about what the Examiner has said about Desford.

4. AOB:

Pat mentioned that there was a need to respond to the Planning White Paper Consultation.  It was asked whether the response should be by individuals, the DNPWG or DPC.  It was stated that it was important to maintain the right amount of decision making within the locality of Desford; especially as the DNP had been worked on since 2016.  Pat mentioned that it appeared to be steered on behalf of developers.  Bernard asked whether LRALC were forming a collective view and noted that it was a very comprehensive set of changes.  Colin suggested that this should be discussed and a response agreed at the next DPC meeting on the 16.9.2020.  Pat offered to draft a response and to circulate this to the DNPWG for comments so it could be included with the documents for the DPC meeting. This was agreed.                                                                          Action –Pat

5. Date of next meeting: The date of the next meeting is TBC. It may take place in the Church Centre or via the Desford Parish Council Zoom facility.

Meeting closed 6pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………

DNP Working Group minutes 11th February 2020

May 15, 2021 | Minutes Archive

DNP Working Group minutes 11^th February 2020

4.30 pm Desford Library

In Attendance: Colin Crane, Judy Sharpe, Martyn Randle (chair), Pat Crane

Apologies: Bernard Grimshaw, David Crocker, Gary Kirk, Jim Houghton, Scott Wakefield

1. Welcome: Martyn welcomed everyone to the meeting and asked for apologies to be listed.

Judy reported that she had received an email from Terry Robinson stating that he would no longer be attending DNPWG meetings as the Peckleton Lane Planning Appeal was now complete. She said that she had replied to the email thanking Terry for his interest and contributions.

2. Minutes of last meeting / matters arising:

The minutes were approved as a true record and signed by Martyn.

3. Declaration of Interest:

There were no declarations of interest.

4. Chairman’s Report:

Martyn reviewed the current position of the DNP, stating that it was currently being consulted upon by HBBC. He noted that Bernard had circulated an email stating that he had received a formal receipt for the Regulation 15 plan, as had the PC clerk .He also mentioned that he had circulated two documents that he had received from Fran about climate proofing neighbourhood plans and everyday heritage.

5. Treasurer’s Report:

Martyn said that Bernard had stated in his email that there was no change in the financial situation from his previous report. Pat noted that Bernard had asked the PC clerk whether he needed to produce an end of year financial report.

6. Communication Officer’s Report:

Bernard had sent an email, which had been covered by Martyn in the Chairman’s report. It was agreed that the DNPWG were happy for Bernard to be one of the two named official communication recipients along with the PC clerk.

7. Update on consultation:

Martyn reminded the DNPWG that the HBBC Regulation 15 consultation period was from the 22^nd January to the 4^th March 2020.

Colin asked whether anyone present knew if many people had asked to see the paper copy of the DNP in the library. No one knew of any members of the public beyond those he had already listed. He also mentioned that one of the appendices had disappeared from the box. Pat noted that the posters advertising the consultation were up in the library, on the PC noticeboards and on the PC and DNP websites. Colin noted that he had heard from Fran stating that HBBC will consult with NPIERS and that they will provide the names of potential examiners. Gary had previously agreed to offer Desford PC advice on the choice of examiner. He commented that Newbold Verdon had also submitted their NP on the same day as Desford.  Colin surmised that as Gary was a consultant to both Desford and Newbold Verdon NPWGs, it may be that both plans would have the same examiner. It was noted that any responses received about this consultation would be sent by HBBC directly to the examiner.

8. Actions needed to finalise DNP:

Colin noted that after the examiner has agreed the plan it would then need to pass a referendum. This would probably take place in summer 2020. It was thought that a positive vote of more than 50% of the turnout would be needed in order to pass. It was agreed that the referendum would be widely advertised within the parish in order to encourage parishioners to vote. Martyn said that The Graphic had previously printed and delivered flyers / leaflets about the NP on behalf of the DPC/ DNPWG to every household and it was agreed that this would be done again.  Colin stated that the DPC will pay for this, with any areas not covered by The Graphic’s distribution network being done by volunteers. Martyn said that the date of the referendum will depend upon the examiner. Colin said that he would ask Scott to draft a flyer encouraging parishioners to vote in the referendum. Action –Colin

9. Update on CERDA planning refusal appeal

Colin said that it had been announced that the planning permission had been granted at the December DPC meeting by Joyce Crooks.  It was noted that CERDA have 3 years to commence building. Pat commented that the PC planning committee have not yet received the Reserved Matters (detailed application).

10. NP Open Spaces Questionnaire

Pat noted that she, Judy and June Morris (Environment sub group) had met to discuss this questionnaire and fill it in on behalf of the DNPWG. It had been approved by the PC and submitted. An email had been received acknowledging receipt and saying thank you.

11. Web page/ Twitter/ Spotted Desford:

It was noted that there was a link on the DNP website, to the DPC website about the consultation.

12. AOB:

Judy stated that she and Pat had received an email about the possible reopening of the Ivanhoe Railway Line (Leicester to Burton upon Trent) to passenger traffic. Grants have been made available for a feasibility study to take place. It was agreed to advertise this on the DPC and DNP websites. Currently however there is no plan for a station at Desford. Discussion took place and it was agreed that Desford would greatly benefit from a station and possible car parking. Further information can be found at https://ivanhoeline.org/

13. Date of next meeting:

The date of the next meeting is Tuesday 24^th March at 4.30 pm in the Library.

This is provisional depending upon the progress of the consultation and information about the appointment of the examiner.

Meeting closed 5.05pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………

DNP Working Group minutes 4th December 2019

May 15, 2021 | Minutes Archive

DNP Working Group minutes 4^th December 2019

4.30 pm Desford Library

In Attendance: Bernard Grimshaw, Colin Crane, David Crocker,Gary Kirk, Jim Houghton, Judy Sharpe, Martyn Randle (chair)¸ Scott Wakefield, Terry Robinson,

Apologies: Pat Crane

1. Welcome: Martyn welcomed everyone to the meeting and asked for apologies to be listed.

2. Minutes of last meeting / matters arising:

The minutes were approved as a true record and signed by Martyn.

Bernard commented that in the sensitive information section of the 21.11.19 the minutes stated that ‘submission of the DNP to HBBC had been delayed by the current state of purdah for HBBC’ and that this was not strictly true. It was agreed that this should be changed to ‘the progress of the DNP to HBBC had been delayed by the current state of purdah for HBBC’.

3. Declaration of Interest:

Bernard declared an interest as his property is on the Local Heritage List.

4. Chairman’s Report:

Martyn apologised for the lack of a Chairman’s Report at recent meetings. He reported that emails about climate change and biodiversity had been received and circulated and asked whether anything needed to be done about these.  Gary said that nothing needed to be done at present.  However they could be added to the DNP in the future.

5. Treasurer’s Report:

Bernard stated that there was no change in the financial situation from his previous report.

6. Communication Officer’s Report:

Bernard commented that he had received and distributed the emails referred to in the Chairman’s Report.

There had been a NP meeting at County Hall the previous week, but no one from the group had been able to attend.

He also said that Fran from HBBC had sent a checklist submission email which he had circulated.

7. Update on consultation:
8. Actions needed to finalise DNP:

It was agreed to discuss these two items together.

Bernard commented that during the recent appeal he had received a polite request from HBBC requesting that the wording describing the view descriptions in the DNP should be similar. Comments were also made that there were no dates attached to the photos. If this applies to the draft plan rather than the appendices it will need looking at in more detail.  Bernard stated that he had reiterated that the view section had had not been designed for the appeal. Action: Pat and Judy and Environment Group to look at these and amend as necessary.

Gary stated that he had tabulated the responses to the recent consultation and added his draft responses. The responses in black indicated no major change was needed, but those in red needed discussion. The red draft responses were discussed individually and the response agreed by the group. Gary noted these and agreed to amend as necessary. Action: Gary

A number of general points were raised by this discussion.

Gary stated that there had been a lot of criticism that the consultation had only been for 3 weeks.  He said that HBBC had previously stated in a letter that a focused SEA consultation could be 3-4 weeks.  Bernard pointed out that there had only been minor changes to the draft DNP.

Bernard said that at the appeal the housing figure of 163 had been questioned.  However this figure had come from HBBC as the borough share, not from the DNPWG.  Gary said that the DNPWG do not have to justify this figure.

Gary noted that there had been criticism that the preferred site had not been the highest scoring.  It was confirmed by the DNPWG that it was the highest scoring.  He mentioned that developers were scoring their own sites resulting in different outcomes; whereas, to be consistent, all sites have to be scored by the same people, using the same criteria, and that this had been done by the DNPWG.  Colin stated that he had to be comfortable with this consistency as chair of the Parish Council.

Gary clarified that the recent consultation had been done on both the SEA and draft DNP.  This was agreed.

Gary commented that LCC had mentioned biodiversity, but that this was a criticism of the SEA itself.  Bernard said that if the comments improve the draft plan they should be considered.  Gary asked if these should be sent to Ian McClusky.  David said that the SEA report had been done already and that it was unlikely that AECOM would want to change it.  Gary thought that it would be useful for AECOM to see these comments and added that if there are questions about AECOM these could go to Ian McClusky after the 8.1.2020.

Colin stated that he wanted the draft DNP to go to the DPC meeting on the 18.12.19 and if approved be submitted to HBBC on 8.1.2020.

David asked what happened to the responses.  Gary stated they are submitted to HBBC with the draft plan.  They have been collated and do not have to be sent individually.  They are then sent to the examiner.

In relation to the submission of the DNP Gary said that HBBC will do a validation check first to ensure that they have received all the documentation.  This may take 2 weeks or so and will happen before the consultation period can begin.

Gary asked if there were any other changes.  Bernard replied that there were only those that had been previously listed.

David asked whether it was possible to ask for specific types of housing.  Gary stated that this wasn’t possible, although the examiner may comment on this and it could be added into the plan later.

Martyn asked what actions were needed to complete the plan.

Gary replied that the text will need to be updated as previously discussed and the view descriptions need to be discussed by the environment group and any changes incorporated.  Gary said that he would be able to provide a template letter to go with the submitted documents.  In addition to the DNP other documents were required. These include a map of the area, consultation documents including dates of all DNPWG meetings, the basic condition statement, SEA report and the draft minutes of the DPC meeting where the DNP was approved.  Judy reminded the group that Fran had emailed a checklist for this which Bernard had circulated.  Gary said that he would email the updates and check the appendices and hoped to do this before Thursday 12^th in order for the DPC to have time to be able to read the documents before their meeting on 18.12.19. Action: Gary

Bernard reminded the group that HBBC had requested the documents both as hard copy as well as an online version.

David asked whether there was a set time scale for this to take place at HBBC.  Gary replied that it generally took 2 weeks from submission to the start of the consultation process.  HBBC will need to advertise the consultation and distribute the DNP.  They will have to appoint an examiner, which the DPC will need to approve.  Gary commented that he can advise on this if desired.  The examiner may send out queries to the DNPWG via HBBC. These will only be for the purposes of fact checking.  Gary stated that the DNPWG will have to be aware that the examiner will make changes to the DNP.  He stated that it usually takes 6 months from submission to referendum.

9. Update on CERDA planning refusal appeal

Bernard reported that he, Terry and Colin had attended the appeal.  He said that Terry had done a very good job on the traffic section.  However the fact that HBBC does not have a 5 year land supply was a major issue.  He also commented that the landscape man and the two barristers (representing HBBC and CERDA) were very competent.  Bernard said that he was cross examined about the DNP.  He stated that in his opinion the HBBC barrister gave a very good closing submission, however this was destroyed by the CERDA barrister saying that the site should go ahead to help with the HBBC 5 year land supply.

Jim said that he was willing to help in any way. He also offered a vote of thanks to those who had attended the appeal and for all their work previously. This was endorsed by Colin.

Bernard said that he would write an email to Fran about what is happening. Action: Bernard.He also asked whether the DNPWG needed to present the DNP to the DPC at the December meeting.  Colin said that unfortunately there would be a lot to discuss at that meeting, so there was limited time for this.

10. Web page/ Twitter/ Spotted Desford:

Jim stated that all the minutes were on the website apart from the October and November meetings.  It was agreed that these could be done.

11. AOB:

There were no AOB items.

12. Date of next meeting:

The date of the next meeting is Tuesday 11^th February at 4.30 pm in the Library .

Meeting closed 6.12pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………

DNP Working Group minutes 15th October 2019

May 15, 2021 | Minutes Archive

DNP Working Group minutes 15^th October 2019

4.30 pm Desford Library

In Attendance: Bernard Grimshaw, Colin Crane, David Crocker, Judy Sharpe, Pat Crane (chair), Terry Robinson, Scott Wakefield

Apologies: Andrew Norton, Gary Kirk, Jim Houghton, Martyn Randle¸

1. Welcome: Pat welcomed everyone to the meeting and asked for apologies to be listed.

2. Minutes of last meeting / matters arising:

The minutes were approved as a true record and signed by Pat. There were no matters arising.

3. Declaration of Interest:

Bernard declared an interest as his property was on the Local Heritage List.

4. Chairman’s Report:

There was no Chairman’s report.

5. Treasurer’s Report:

Bernard said that he had received an invoice for £1800 from Your Locale, for updating of policies and the finalisation of the submission of DNP. Bernard stated that he would pass this for payment to the PC clerk.

6. Communication Officer’s Report:

Bernard said that he had emailed his report to the group on the 14.10.19.

He stated that had not emailed Nic Green at LCC yet, but that he would now do so.

Bernard reported that he had, had extensive correspondence with HBBC. HBBC and he now agree that it is Regulation 13 of the 2004 regulations which sets the consultation process, because the timing meant that it could not be combined  with the Regulation 14 (2012 regulations). He also thought that if the DNPWG duplicate the Regulation 14 process, there is little chance of legal challenge. HBBC have said that they are not unhappy with a three week consultation period.

7. Update on SEA Report, consultation arrangements:

Bernard stated that all interested parties need to be informed of the consultation before it begins. These include the 4 statutory consultees, land owners and developers and any council that borders Desford Parish. (These are Kirby Muxloe,  Ratby, Bagworth and Thornton, Newbold Verdon, Peckleton and Leicester Forest East PCs and Blaby and Hinckley and Bosworth District Councils.) The letter giving notice of the consultation needs to be signed by the PC clerk.  Bernard said that he didn’t know all of the addresses for these. This was discussed and it was agreed to ask HBBC to circulate the information to those that the DNPWG did not know. It was also noted that a laminated copy publicising the consultation could be placed on a site, if the addressee could not be found. Pat agreed to find the letter from the previous consultation and amend as necessary. Action- Bernard and Pat

Pat thanked Bernard for all his hard work.

The poster publicising the consultation was then discussed. Bernard had drawn up the original poster and Pat had amended it to fit an A4 size. It was agreed to alter the wording to state that the documents could be viewed in Desford Library during normal opening hours. Action –Pat.  Scott asked whether it should include the opening hours of the library. It was agreed that this was not needed.  Judy asked how many copies of the document would be needed. It was agreed that there would be one paper copy each of the DNP, the appendices and the SEA report available. The public would also be directed to the DPC website via the poster on the parish noticeboards and a link on the Desford Vision website, and the DNPWG and DPC facebook pages.  Colin to ask Jenny Crane to upload the documents (latest version of DNP, appendices which also includes SSAs, and SEA report) to the DPC website and to ask Lisa to put a link on the DPC facebook page.  Judy to ask Jim to put a link on the Desford Vision website, and Kaye to put a link on the DNPWG facebook page.  Wording from the first part of paragraph 4 of the poster is to be used. The DPC website would also need a comments form for responses. These would be sent to the DPC clerk. Action- Colin and Judy

A consultation period of Friday the 1^st to Saturday the 23^rd November 2019 was agreed upon. Judy would be available in the library to answer questions on Saturdays 2^nd and 16^th November, Colin on the 9^th and Bernard on the 23^rd. Action-Judy, Colin and Bernard. A comments form and box for responses would need to be provided. It was agreed to amend the previous form.

Action- Pat and Bernard

Bernard asked what happened to the comments at the end of the consultation process. Pat said that she would ask John Preston or Jhanvi at the RCC if they would be willing to collate these. Action-Pat

David offered to contact Derek and Gary that evening, giving the proposed date of the consultation and ask them to clarify the site numbers of the SSAs as there had been some confusion over this. Action- David

Pat suggested that the land owners / developers who had made comments in the previous consultations should be contacted now as a matter of courtesy. Action-Pat

Bernard stated that the final draft of the SEA had not yet been received. However he would inform Ian McClusky of the proposed consultation dates. Action –Bernard

Scott asked who had funded the SEA. Colin stated that it was funded by Locality.

8. Actions needed to finalise DNP:

This had been covered under item 7.

9. Update on CERDA planning refusal appeal

It was agreed that this was sensitive information and should be recorded separately.

10. Web page/ Twitter/ Spotted Desford:

Jim had emailed to say that the DNPWG minutes from December 2015 to the present were on the Desford Vision website. There are 39 sets of minutes. Thanks were expressed to Jim for his work on this.

11. AOB:

There were no AOB items.

12. Date of next meeting:

The date of the next meeting is Thursday 21^st November at 4.30 pm in the Church Centre to focus on the consultation and the CERDA appeal.

A provisional follow up meeting date of Tuesday 3^rd December at 4.30pm in Desford library has also been suggested, to discuss the comments received following the consultation.

Meeting closed 6.05pm.

I confirm this is a true record of the meeting:

Signed……………………………………………………………..   Name……………………………………………………………

Date…………………………………………………………………